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10 Dec 2021
Join our team! We're looking for a Finance & Office Specialist

Join our team! We’re looking for a Finance & Office Specialist

Coal Creative is searching for a Finance & Office Specialist! This dual role, which can be remote or at our Wilkes-Barre office, will focus on day-to-day accounting and office administration. Check out the job description below.

 

Overview / Explanation of Position

The Office & Finance Specialist is a dual role that is pivotal to the overall success and continued growth of the company. The person who fills this role has strong experience in bookkeeping and a knack for strategic planning. Their responsibilities include day-to-day accounting and office administration as well as helping to guide operational decisions based on sustainability and profitability.

Requirements of Position 

  • Finance (70% of role)
    • Maintain receipts for accounting purposes 
    • Produce financial reports related to budgets, accounts payable, accounts receivable, and expenses
    • Lead planning and forecasting activities with the CEO to achieve business and company goals
    • Analyze revenue, expenses, cash flows, and balance sheets
    • Assist operations team to make financial decisions
    • Investigate means to improve profitability alongside operations team  
    • Review and process payments
    • Submit and process bi-weekly payroll and reimbursements 
    • Maintain accurate filing and record keeping system for all financial statements and company documents
  • Office (30% of role)
    • Maintain Coal Creative team email account and distribute emails to the appropriate team members
    • Answer all main line phone calls and take detailed messages and/or forward calls to the appropriate team member
    • Track main line voicemails and text messages and distribute messages to the appropriate team member(s)
    • Schedule meetings as needed / requested
    • Keep track of office inventory and ordering of all office supplies 
    • Perform various administrative and clerical duties to support the organization’s daily operations

Skill Set 

  • Knowledge of software programs including:
    • Harvest (not required, will be trained)
    • Quickbooks (strongly recommended)
  • Attention to detail
  • Strong quantitative skills
  • Adaptive, organized, responsible, and thorough
  • Adept at analyzing information

Education & Background Requirements

  • BA or BS in economics, finance, accounting, economics, or related field preferred 
  • 1-3 years experience in related field

Fueled By 

  • A happy, organized office environment and a well-balanced checkbook! 

Reports To 

  • CEO

Collaborate With

  • Operations Team, including CEO, Creative Director, Operations and Business Development Manager, Director of Strategic Communications, and Project Manager 

Communication & Expectations

  • Maintain a Coal Creative email for any client outreach needed and replying to all outreach within 24 hours 
  • Consistent internal communication with the Coal Creative team via Slack  
  • Attend all necessary meetings, internally and externally
  • While we do not require a start and end time at Coal Creative, it is preferred that the individual in this position is able to make themselves available between the hours of 10:00AM – 4:00PM Monday through Friday if needed. 

Compensation & Benefits

  • This position will start at a $18 – $20 hourly rate, with a 90 day review and assessment period 
  • Health Insurance (70% covered by Coal Creative) and Dental & Vision Insurance (both covered 100% by Coal Creative) 
  • Bi-annual bonuses, after 90 day review and assessment period
  • Unlimited PTO, also inclusive of all major holidays and your birthday
  • Monthly access to studioBE wellness & mindfulness platform, after 90 day review and assessment period 

Location 

  • This position can be in office, hybrid, or remote. 

 How To Apply

  • To apply, please send your resume, a note as to why you would be a good fit with our team and a list of references to our Operations & Business Development Manager, Camaryn Lokuta, via email at camaryn@coalcreative.com

 Deadline To Apply

  • Please submit your resume, a note as to why you would be a good fit with our team and a list of references to Camaryn no later than 11:59PM on Friday, January 14th.

 

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